non-receivable in IFS

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  • Last Post 4 weeks ago
MFK7625 posted this 5 weeks ago

in our company, we have many POs that are service related, that is, the goods are not physical in nature thus never received in by our shipping department. A good example is computer licenses. I understand that IFS does not have the non-receivable functionality.

For now, our process is to identify a non-receivable, send the invoice to the approver asking to review/approve invoice, then shipping receives the "goods" in. At that point, we can match the PO in IFS with the invoice. This manual process is necessary because the approver cannot see the invoice or the posting proposal in IFS until the goods are received in. This is very time consuming.

Is there a better way to receive these intangible goods in IFS?

 

 

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ERPTechServ posted this 5 weeks ago

According to a Finance Consultant colleague, you would do this using a non-inventory part or a No-Part PO.

 

Cheers


Rob.

MFK7625 posted this 5 weeks ago

sorry, what do you mean by that? I don't follow....

ERPTechServ posted this 4 weeks ago

Sorry for the late reply, I am just waiting on further clarification on the process from a finance colleague and will reply with a more comprehensive answer soon.

 

Cheers


Rob.

ERPTechServ posted this 4 weeks ago

Okay, so the fact is that in IFS a PO must be received in order to be matched to an invoice, you would create a PO with no-part lines as per the screenshot but you would still need to use the Register Purchase Order Arrivals screen in IFS to acknowledge receipt and then you can match it to an invoice.

Hope this helps.

 

Rob.

 

MFK7625 posted this 4 weeks ago

Thank you, this helps me! Is the screen that you are showing me the process followed by the receiving department?

If I understand correctly, even if AP creates the entry, the authorizer of the invoice will not see the invoice to authorize until the goods/services have been received by the procurement group. In other words, until the service has been received in, there is no way that the authorizer can see the invoice in IFS correct? It has to be received in by procurement first.

Am I understanding correctly? Is there a way for the authorizer to see the invoice in IFS prior to the posting proposal being created (which is only created after procurement receives the goods/service in)?

Thanks again for all your help!

Fatima

ERPTechServ posted this 4 weeks ago

As long as the person has access to the Manual Supplier Invoice screen they can view the Invoice and Posting Proposal, this should be created in advance of the PO arriving, this can be searched for using the supplier id/name in the Manual Supplier Invoice screen and then can be manually matched to the PO from the posting proposal or during the batch run of the Supplier Invoice Matching process.

Cheers

 

Rob.

MFK7625 posted this 4 weeks ago

I agree that the approver can view the invoice on the manual invoice screen; however, I believe that the issue is that the posting proposal is not created until the service is received in. We can create the invoice and the approver can see it under the manual supplier invoice screen; however, we still have to wait for the service to be received in, go back to IFS and manually match to the received PO (a very tedious process).

I guess my question is: a posting proposal cannot be created until the non-receivable has been received? That's our bottleneck for the process to work smoother for us...

thanks again for all your input!!!

ERPTechServ posted this 4 weeks ago

This I am not sure on the correct answer, I will ask a colleague and get back to you with an answer.

MFK7625 posted this 4 weeks ago

thanks I really appreciate your help!

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